Privacy Policy

Last Updated: January 2024

This page constitutes the privacy Policy of W.S.D.A. The Seadragons, with registered offices at Bornsesteeg 2, 6708 PE Wageningen. We are committed to safeguarding the privacy of your personal data and, in this formal notice, aim to provide comprehensive and transparent information about our data processing practices. As an organization, we adhere to data protection laws, including the Algemene Verordening Gegevensbescherming (AVG).

1. Data Collection:
1.1 Your personal data is exclusively utilized upon your registration as a member or upon the voluntary sharing of personal information with us.
1.2 The purpose of processing this information is to maintain relevant communication and facilitate our services to you.

2. Data Access:
2.1 Access to all personal data is restricted to board members.
2.2 Committee members possess access to pertinent email addresses and information provided during event registrations.

3. Data Storage:
3.1 Information is retained for the duration of its relevance (e.g., regular contact, membership, etc.).
3.2 Upon cessation of contact, personal information is expunged within a period of six months.

4. Picture Storage:
4.1 Photographs are retained indefinitely.
4.2 Participation in an activity constitutes consent for the utilization of associated pictures. Requests for the removal of specific images can be submitted via email.

5. Data Sharing:
5.1 Information is not disclosed to third parties unless explicit consent is obtained or if required for the provision of the relevant service.
5.2 Diving members’ data is shared with the Nederlandse Onderwatersportbond (NOB) to facilitate association registration and insurance.
5.2.1 Shared information includes name, email address, address, date of birth, phone number, NOB registration number, and emergency contact details if applicable.
5.3 Reserved rights to share pertinent information with SWU Thymos and sports center De Bongerd.

5.5. Cookies:
5.5.1 Our website employs cookies.
5.5.2 Cookies, small files stored on your device, allow you to customize preferences during website visits.
5.5.3 Essential cookies are mandatory; consent for analytical, functional, and marketing cookies is adjustable and can be withdrawn.
5.5.4 Cookie settings are modifiable through your browser settings.

6. Rights Regarding Personal Data Processing:
6.1 You possess rights concerning your personal data: access, rectification, erasure, restriction of processing, data portability, and objection.
6.2 To exercise these rights, a written request can be submitted or contact can be made via the.seadragons@wur.nl.

7. Target Audience:
7.1 Our website and association do not target individuals under the age of 16.
7.2 Assumptions are made that we do not collect information from this demographic.
7.3 Discovery of unintentional data collection will prompt immediate deletion upon notification.

8. Complaints:
8.1 The right to file a complaint with the appropriate supervisory authority is granted.
8.2 Initial contact with us is appreciated prior to filing a complaint.

Should you have any inquiries or concerns regarding our privacy policy, kindly contact us at the.seadragons@wur.nl.

By engaging with W.S.D.A. The Seadragons, you acknowledge and agree to the terms outlined in this formal Privacy Policy.